School Travel Awards Terms and Conditions

Rules & Regulations / Terms & Conditions for the School Travel Awards 2018/19.

1.  The Year 2018/19 School Travel Awards will run from February 2018 until January / February 2019.

2.  The 2018/19 Awards presentation luncheon will take place at The Royal Garden Hotel, London on Friday 16th November 2018.

3.  Categories:

  • Best Heritage venue
  • Best Sporting Venue
  • Best Theatre Production for Schools
  • Best International Destination or Attraction
  • Best UK Destination or Attraction
  • Best Ski Resort
  • Best Museum Visit
  • Best Food & Learning Experience
  • Best Venue for Science Learning
  • Best Venue for Maths Learning
  • Best Venue for English Learning
  • Best Venue for History Learning
  • Best Adventure Experience
  • Best School Tour Operator
  • Best Residential Experience
  • 'My Best School Trip' Award
  • School Trip Champion Award

4.  Yandell Publishing Ltd., the organiser of the School Travel Awards will offer category partnership opportunities to companies and organisations servicing the group travel and school travel sector at a price deemed to be fair and reasonable by the organisers. Companies or organisations are not allowed to support an Award category for which they may potentially be nominated or voted for, unless agreeing to withdraw as a potential candidate for the Award category in question.

5.  Payment for category partnership will be due by 1st March, 2018 at the latest, or if booked after 1st March 2018, not later than 28 days from the date of formally confirming the category partnership with Yandell Publishing Ltd.

6.  Cancellation: Category partners should note that cancellation charges will apply on all occasions and in any circumstances for cancellation of category partnerships. A full 100% non-refundable charge of the agreed category partnership total will be payable to Yandell Publishing Ltd., unless cancellation notification is received by Yandell Publishing Ltd., in writing, within 14 calendar days from the date of the category partnership letter or e-mail confirmation.

7.  Category partners of the Year 2018/19 Awards will get first refusal for partnering the same category again for 2019/20 although Yandell Publishing reserves the right to vary the terms of contract. The deadline for decisions for the Year 2018/19 Awards will be 30th November, 2018. After this date the category will be offered to the open market.

8.  Voting for the School Travel Awards 2018/19 will be available online at and promoted to the school travel market through School Travel Organiser magazine, our e-mail databases and by any other means deemed appropriate by the organisers.

9.  Deadlines: The final deadline for votes in relation to the Year 2018/19 Awards will be Friday 6th July 2018. The entry deadline for the 'My Best School Trip' Award is Thursday 12th July 2018. Nominations for the School Trip Champion Award to be received by Friday 29th June 2018.

10. Winners and finalists of category awards will normally be informed by the middle of August 2018 in writing on a Strictly Private & Confidential basis. Winners will then be given a deadline to respond in order to confirm they are happy to receive the award and will attend the ceremony to collect it. Finalists in certain categories, at the discretion of the publisher, may be able to apply to have travel expenses to the ceremony covered but up to a limit of £150, unless agreed otherwise by the publisher. The publisher's decision is final.

11.  Should any category winner not be in a position to attend the Awards Luncheon or fail to formally confirm that they will accept the Award by the deadline given; the Publisher of School Travel Organiser has, at their absolute discretion, the right to rescind the Award and pass it on to the first runner-up / finalist in the category concerned. Information provided by School Travel Organiser magazine to award winners and finalists in advance of the awards luncheon is strictly private and confidential and may not be divulged to any third party prior to the award being presented on 16th November 2018. Any breach of this confidentiality may result in the award being rescinded at the absolute discretion of the publisher.

12.  Award partners will receive a free table for 8 persons at the awards luncheon as part of their package and must attend the luncheon to present the award for the category agreed. The Awards partner accepts this obligation when contracting to the Awards and accepts that in the event of non-attendance, no credit or refund will be made by School Travel Organiser magazine or Yandell Publishing Ltd., as a result of such non-attendance.

13.  The organisers of the awards luncheon reserve the absolute right to refuse admission to the venue and luncheon without explanation. Correspondence will not be entered into. Competitive media to School Travel Organiser magazine or Group Leisure & Travel magazine, or its portfolio of publications and media products are not permitted to attend the awards luncheon.

14.  An Awards Brochure magazine confirming the winners of the Year 2018/19 Awards will be circulated with the first available edition(s) of School Travel Organiser magazine (both Primary and Secondary) following the awards ceremony, covering the November/December period. This will also detail the partners of the categories. Advertising opportunities will be made available to winners and finalists and to Award partners as part of the standard partnership package, or to any business or organisations, who in the opinion of the publisher, is suitable for inclusion in this publication. All advertising bookings are subject to the normal terms and conditions of acceptance for advertising bookings for School Travel Organiser magazine. A picture round-up of the Awards luncheon will appear in School Travel Organiser magazine and an online picture gallery will also be published.

15.  Voting for the Year 2018/19 School Travel Awards is not open to employees of School Travel Organiser, their families or to employees of Yandell Publishing Limited, or their families.

16.  If for any reason the publisher of School Travel Organiser magazine has reason to believe that any form of 'vote rigging' or manipulation of voting is being attempted, the publisher has the absolute right, at his discretion, to disqualify the votes in question.

17.  Details of all votes and voters will be kept private & confidential and names and addresses of voters or how they voted will not be disclosed for any reason. The voting procedure is subject to the provisions of the Data Protection Act.

18.  In the event of a tie in respect of reader voting, or the votes of any judging panel, a casting vote will reside with the publisher of School Travel Organiser magazine.

19.  Award luncheon tickets are sold on a first come, first served basis and are subject to availability. We regret that cancellations of tables or tickets are subject to an administration fee of 30% of the total cost and that refunds are not available should bookings be cancelled after 10th September 2018.

20.  In relation to all rules and regulations covering the Year 2018/19 Awards and its Awards luncheon, the publisher's decision is final and no correspondence will be entered into.

© Copyright:

These rules and regulations are the copyright of Yandell Publishing Ltd., PO Box 5122, Milton Keynes MK15 8ZP. They may not be reproduced or copied in any form without the written permission of the copyright holder.

Updated July 2018.

School Travel Organiser's Guide